The calendar in Understory gives you a flexible way to see and manage your events. You can switch between different time views, group events by experience, location or guide, filter by specific criteria, and control what information is shown on each event card.
How to switch between Day, Week, and Month view
Click Calendar in the navigation bar - Opens the calendar
Click the view selector in the top right (shows "Month" by default) - Opens the view options
Select your preferred view:
Day (D) - Shows a single day in detail
Week (W) - Shows the current week
Month (M) - Shows the full month overview
How to group events
Grouping lets you organise your calendar rows by experience, location, or guide — useful for spotting scheduling conflicts or getting an overview by resource.
Select your preferred grouping:
No grouping - Shows all events in a single view
Group by experience - Groups events by experience (default)
Group by location - Groups events by location or room
Group by guide - Groups events by assigned guide
How to filter the calendar
Filters let you narrow down which events are shown, making it easier to focus on specific experiences, locations, guides, or booking status.
Click the filter icon in the top right - Opens the filter panel
Select your filters:
Experiences - Show only specific experiences
Locations - Show only specific locations
Rooms - Show only specific rooms
Guides - Show only events assigned to specific guides
Languages - Show only events in specific languages
Status - Filter by Active, Inactive, Cancelled, or Completed
Booking status - Filter by Fully booked, Booked, or No bookings
Categories - Filter by experience categories
Close the filter panel - The calendar updates immediately to show only matching events
Click "Clear all" to remove all active filters - Returns to the full calendar view
How to adjust calendar settings
Calendar settings let you control what information is displayed on each event card, and connect your Understory calendar to an external calendar app.
Click the settings icon (⚙) in the top right - Opens Calendar settings
Toggle the information you want to show on event cards:
Show location
Show guide
Show guest count
Show languages
Click Done - Your settings are saved
💡 To connect Understory to Google, Apple, Microsoft Calendar, or another calendar app, click "Connect calendar" in the Calendar settings. This uses iCal and works with most major calendar apps.
What can I do with the calendar?
The calendar gives you a real-time overview of all your events. Use it to:
Spot gaps or conflicts in your schedule at a glance
See how many guests are booked per event
Filter down to a specific guide's schedule or a specific location
Group events to manage resources and rooms more easily
Navigate quickly between day, week, and month to plan ahead
Did this answer your question? If not, please reach out to us in the chat window at the bottom to the right, and we'll be happy to help 🤗