By connecting iCal, you can automatically keep your event schedule up-to-date and accessible across multiple devices and platforms. This is helpful to avoid double bookings and ensures you always have the latest booking information at your fingertips.
How to connect Understory to iCal
Click the small arrow in the bottom left corner - Opens company options
Select "Company settings" - Access the company settings menu
Go to the "Integrations" tab - Shows integration options
Find the iCal integration and click "Get started" - Opens iCal setup
Click "Add calendar feed" - Opens the calendar feed creation form
Choose your synchronization preferences (which events should sync, guides selection, language settings) - Tailor the integration to your needs
Click "Save" - Confirms your sync settings
Copy your iCal link ("Your iCal feed is ready to sync") - Link is copied to clipboard for use in your preferred calendar app
You can create more than one calendar feed for your company. Each feed has its own subscription link and its own settings, so you can, for example, give each guide a link that only shows the events they're assigned to. Repeat steps 5–8 to add another feed. All your feeds are managed under Company settings → Integrations → iCal, and links you've already shared keep working.
What can I do with the iCal integration?
The iCal integration helps you automatically synchronize events and bookings created in Understory to any external calendar supporting the iCal format—such as Google Calendar, Apple Calendar, or Outlook. You can control what gets synced, whether it's all events, just booked events, or events for specific guides. This helps keep everyone on your team in the loop and streamlines your schedule management, whether you're accessing your calendar from your phone, tablet, or computer. You can also set up several feeds, each with its own subscription link and settings.
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