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How to Synchronize Your Calendar with Other Calendars (iCal Integration)

Learn about Synchronize Calendar Other Calendars iCal Integration: Synchronizing your Understory calendar with other external calendars like Google, Apple, or Microsoft keeps your bookings and events up-to-date across all your devices.

Updated over a month ago

How to Connect Your Calendar (iCal Sync)

There are two easy ways to set up calendar synchronization:

1. From the Calendar View

  1. Click "Calendar" in the menu on the left - Calendar view opens.
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  2. Click the filter icon (three sliders) on the top right - Settings menu appears.
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  3. Scroll to "Connect calendar" and click “Connect calendar” - iCal setup window opens.
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  4. Answer setup questions about which events, guides, and languages to sync - Preferences are saved.
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  5. Click “Continue” - Link is generated.
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  6. Copy the iCal link provided - Ready to add to external calendar.

2. From Company Settings

  1. Click your profile/business name in the bottom left corner - Profile menu expands.
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  2. Select "Company settings" - Settings menu opens.
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  3. Click the "Integrations" tab - Integrations appear.
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  4. Find "iCal" and click "Get started" - iCal setup window opens.
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  5. Click "Set up" and answer the setup questions - Preferences are saved.
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  6. Click “Continue” and copy the iCal link - Ready to add to external calendar.

How does Calendar Synchronization Work?

Once you finish setup and copy the iCal link, paste it into your external calendar application (Google, Apple, Outlook, etc.) following their instructions to add an "iCal/ICS feed." Events will now automatically sync from your Understory calendar based on your chosen settings.

You can:

  • Sync all events, or only those with bookings

  • Filter by guide or event language (if needed)

  • Disable or edit your feed at any time

This saves you time, avoids double-bookings, and keeps your schedule accurate everywhere you need it. Edit the iCal link in Understory anytime to update what gets shared.

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