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How to Create a Booking Directly in Calendar

Create Booking Directly Calendar: The Understory Calendar lets you easily view, manage, and create bookings for your experiences.

Updated over a month ago

With just a few clicks, you can add new guests to any event directly from the calendar view—no need to leave the page or switch between tabs. This helps you quickly capture walk-ins, phone reservations, or special requests right when you need to.

How to create a manual booking in Calendar

  1. Click Calendar in the navigation bar - Calendar view opens
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  2. Find the event you want to add a booking to - Locate your experience
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  3. Click on the event - Event details pop up
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  4. Click Add booking - Manual booking form opens
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  5. Select guest and adjust quantities - Guest(s) selection updates
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  6. Fill in required guest details (Name, Email, Phone, Language, etc.) - Details are entered
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  7. Choose payment method - Payment method selected
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  8. Optional: Tick 'Send email with confirmation to the customer' - Confirmation will be emailed
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  9. Click Create - Manual booking is added to the event

What can I do with Calendar manual bookings?

You can quickly book guests into any scheduled experience from the Calendar view, helping you capture bookings from phone calls, emails, or in-person requests. This feature is perfect for when you need to add guests who don't book online, or for managing special situations like comped guests or group reservations. You can also choose how payment is handled and whether to send confirmation emails, all in one easy flow.

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